Rental Manager application

Features

• Fully integrated with Spire - invoices written directly into Accounts Receivable, POS inventory properly consumed, etc
• User-configurable rental periods, such as DAILY, MONTHLY, etc
• Rent out equipment, along with goods that you normally sell, and services related to the rental. For example, if you rent concrete mixers, you can sell the customer supplies such as concrete mix, and charge for services such as delivery, cleaning, etc, all on the same order
• Serialized equipment is supported
• Split Billing is supported up to 3 Split Billers in addition to the main renting customer
• Longterm rentals supported, where the rental might be for a year but you bill monthly, with many billing cycles supported (monthly, weekly, 28 days, etc)
• Full user access control
• Available rental statuses (stages) are: Quote, Reservation, Out, Returned, with the ability to start a rental at any stage, and quickly move to the next at any time
• You can also use Rental Manager as a POS system
• Integration with Spire inventory images, or keep a separate set of images of rental equipment
• Invoice into Spire at any time during the rental
• Lookup current open and closed rentals by equipment and customer, analyze performance, full history available
• Add or edit Spire customers from within the application
• Equipment alerts, return alerts, customer alerts, equipment notes, equipment usage notes, specs, delivery info, notes to customer
• Handles equipment accessories - items suggested to rent at the same time as the main piece of equipment
• Take payments on the rental order
• View conflicts between rental orders
• Print, email, and save to PDF: quote, rental contract, pick list, invoice
• Alerts for overdue, no-show, and due back today rentals, and longterm billing due
• Ability to switch between live and test database for training
• Web pages automatically generated and refreshed for equipment going out and returned (for inspection/service)
• Work orders
  • Returned Not Serviced tickets for post-rental inspection automatically generated
  • Work orders for repair, full service, quick service, maintenance, inspection, other
  • Consumption of repair and maintenance parts, tracking of costs, work done, etc
  • Meter reading hours and km (miles)
  • User-configurable mechanics for work orders
  • Fully track work done on each piece of rental equipment
• Easy to use and understand, yet full featured with many user-configurable options, user-configurable alert colours
• Auto-update of software and database when revisions are released
• The Rental Manager database piggybacks onto the Spire database, so it is backed up in the same snapshot as Spire

Coming soon

• Calendar view of rental periods
• Auto-calculation of rental time periods
• Maintenance schedules and parts to allocate for maintenance
• Integration with Wildwood Canada's Fixed Asset Management application

Main list of rental orders (Customer info has been blanked out for confidentiality)

Configuration menu

Upcoming rentals webpage generated and refreshed automatically

Work Orders

One work order

Equipment lookup

Equipment Info